The Barron Park Association

Barron Park Board Meeting Agenda April 16, 2013

 BPA Board Agendas and Minutes  No Responses »
Apr 152013
 

Agenda:  BPA Board Meeting:  Tuesday, 4/16/13, 7:15 p.m.

Location:  Barron Park School Room 2 (former kindergarten room)

Anticipated absences (excused):   Markus Fromherz

 Call to order:

1.            Volunteer (or Assignment) of Secretary to take minutes for this meeting.

2.            Agenda Changes (3 minutes)

3.            Approval of Minutes (2 minutes)

4.            Pedestrian Safety on the Bol Park Shared Path (Art Liberman) (20 minutes)  A number of residents have expressed concern about the issue of pedestrian-bicycle safety along the shared path in Bol Park. Art proposes that the Barron Park Association Board vote to recommend that the City of Palo Alto help the situation by installing some signs, to inform and remind bicyclists that they need to slow down and share the path with pedestrians.

5.            Status Report on May Fete (John King) (10 minutes)  The May Fete is scheduled for Sunday, May 19.

6.            Approval of New Member, Lisa Landers, and Possible Re-assignment of Membership Duties to Her. (10 minutes) Lisa Landers lives on Barron Avenue. New members are welcomed by the Board.

7.            Authorization of Expenditure for Updated Software for Membership Data Base:  (Art Liberman) (10 minutes)  Up to $300 is requested for the purchase of an upgraded version of Filemaker Pro.

8.            Presentation of Slate by Nominating Committee (Nancy Hamilton and Linda Elder) and Election of New President, Vice President and Secretary.  (15 minutes) The following have been nominated to serve through the end of 2013. (John King will continue as Treasurer.)

  • President:  Art Liberman
  • Vice President:  Markus Fromherz
  • Secretary:  Lydia Kou

9.            Approval of Diversity Event (Lydia Kou)  Lydia will provide details.

10.        Status reports and updates on other items are being handled primarily through e-mail.  Opportunity for direction and interactions. (5 minutes) [ Green Team, Zoning and Land Use, Traffic, Civic Affairs, Environmental, Native planting]

11.          Proposals for items for future agendas (5 minutes). These items are awaiting space on a future agenda. They will not be discussed at this meeting except to clarify who is taking the lead on each.

  •  Review of the BPA as ‘Chartering’ organization of a Boy Scout Troop (May or June)
  •  Proposal to survey BPA membership attitudes about Buena Vista (date undetermined)
  •  Job description for Business Liaison (date undetermined)

 12.        Adjourn:  NEXT MEETING May 21, 2013.

 13.        Total scheduled time:  80 minutes

Lynnie Melena, BPA President

BPA Board Meeting Minutes: February 19, 2013

 BPA Board Agendas and Minutes  No Responses »
Mar 022013
 

BPA Board Meeting Minutes – provisional until voted on at next Board Meeting : Mar 19, 2013

Attendees: Markus Fromherz, Nancy Hamilton, John King, Art Liberman, Gwen Luce, John King, Linda Elder, Doug Moran

Absent: Lynnie Melena, Lydia Kou, Christian Kalar

Guest: Lisa Landers, Romie Georgia (Green Team)

1. Volunteer (or Assignment) of Secretary to take minutes for this meeting

The January board minutes were reviewed and approved with one abstention.
Markus agreed to serve as secretary for this meeting.

2. Announcements and brief items

Nancy reminded the board about the March 1 deadline for the BPA ‘push’ newsletter. Since several businesses wanted to advertise, but haven’t sent money for an ad yet, Gwen volunteered to remind them.

Lydia (not present) wants to organize another cultural event, this time the Indian Holi Celebration at Bol Park, from 1 to 3 PM on March 24. She is looking for volunteers to help.

Lydia is also proposing a pet parade at the May Fete. There may not be enough time according to John. There could be a Agility Dogs or Search and Rescue demo if there’s a volunteer. No decision is made.

John reports that everybody has confirmed for their elements of the May Fete on May 19.

3a. Presidential Job Description

Lynnie has announced that she will resign as board president following the June meeting. The board is still looking for a candidate.

The board reviews and discusses the job description of the President. The following duties are seen as being the core of the job:

  1. Make all of the preparations and preside over the monthly board meetings. (This is the main duty stated in the bylaws.)
  2. Ensure that board members and committees do their work and have what they need. (The entire board can be vigilant and support this task.)
  3. Disseminate news which has been sent by outside sources to the President. (As a practical matter, such news are often sent to the President. There is an email alias for the President.)
  4. Ensure representation of the BPA board at City Council and City Staff meetings. (This duty is as needed only.)

The following duties are sometimes done by the President, but can be delegated.

  1. Write an article for the quarterly issues of the newsletter. (This could be done round-robin by the board members. It is pointed out that the President’s message could also be simply a summary of board and association activities of the last three months, instead of the discussion of a particular topic.)
  2. Organize the annual meeting. (This is actually the Vice President’s duty and can be delegated.)
  3. Manage special requests and projects. Represent the board on longer-term studies or projects. Work with other officers and event managers on problems that may come up. (These are not usually required. Sometimes the President has to be present at official meetings to put weight behind a board opinion, but most of these tasks can also be delegated or should be done by committee chairs.)
  4. Work to maintain positive working relationships among all board members. (The entire board can contribute to this.)

Those present feel that no changes to the bylaws are needed, but that the job description should be captured as thus described.

Continue reading »

February BPA Board Meeting Agenda

 BPA Board Agendas and Minutes  No Responses »
Feb 172013
 

BPA Board Meeting Agenda

Date– Tuesday February 19th
Time – 7:15 PM
Place – Barron Park School, Room 2 (former kindergarten room)

Barron Park residents are welcome to attend, but are requested to notify me (art_liberman@yahoo.com) or the BPA president (president@bpapaloalto.org) so that arrangements can be made to accommodate you (seating and possible reordering of the agenda).
………………………………………………………………………………………………………………………………………………..
Anticipated absences: Lynnie Melena, Lydia Kou

1. Volunteer (or Assignment) of Secretary to take minutes for this meeting :

  • Review minutes of January BPA Board meeting
  • Additions or Changes to Agenda

2. Announcements and brief items : 5 minutes

  • March 1 deadline for BPA ‘push’ newsletter (Nancy)
  • March 24 Indian Holi Celebration at Bol Park, from 1 to 3 PM (from Lydia)
  • May Fete: Scheduled for May 19th (John)

3. Presidential Job Description and Change to Presidential Succession (Markus) – 30 minutes

  • We will discuss these two issues in sequence. Lynnie has announced that she will resign following the June meeting and no one has come forward to volunteer as successor. Markus has proposed a change to the by-laws.

4. Board policy for BPA funding of non-BPA events and activities. (Art) – 10 minutes

  • The purpose is to establish a policy for providing funding to non-BPA groups. This includes extending our insurance coverage to groups holding meetings in PAUSD buildings. A request was received from Annette Puskarich to extend our insurance coverage for a movie evening event sponsored by the BP Green Team

5. Board Member Discussion of some issues that arose during the preparation of BPA Board statement to BSA –  30 minutes

6. Proposal for Community Outreach regarding the “BPA-news” policy adopted in November (Doug, Lydia, Nancy) – 20 minutes  

  • A proposal was made to provide background information to the BP community about this policy and solicit their feedback in advance of the March meeting discussion that will review the policy

7. Only if time permits – Business Liaison Job Description. (Markus) – 10 minutes

Future Board Meeting Agenda items

  1. Revision of the BPA-Board policy for BPA-news email (Doug, Lydia, Nancy) – March
  2. Reevaluation of BPA relationship as charter organization of Boy Scout Troop – tbd: sometime following the national BSA May meeting
  3. Review of the Lunar Day Celebration and BPA Board policy for supporting future Diversity Celebration events (Lydia) – March

BPA Board Meeting Minutes: January 15, 2013

 BPA Board Agendas and Minutes  Comments Off on BPA Board Meeting Minutes: January 15, 2013
Jan 302013
 

BPA Board Meeting Minutes – provisional until voted on at next Board Meeting : Feb 19, 2013

Attendees: Markus Fromherz, Nancy Hamilton, Christian Kalar, John King, Lydia Kou, Art Liberman, Gwen Luce, Lynnie Melena, Linda Elder

Absent: Doug Moran

Guests: Winter Dellenbach and Gerry Masteller, BP residents (LaPara), Soroor Ebnesajjad, BP resident (Florales), Bob Moss, BP resident (Orme)

Call to order: 7:20 p.m.

1.     Agenda Changes: None.

2.     Minutes for November 20, 2012: Approved unanimously.

3.     Brief Status Update of the Closure process of the Buena Vista Mobile Home Park (BVMHP)  and Proposed Prometheus Development Project (Lynnie and Art)

The residents of BVMHP have just started to be contacted individually by relocation and appraisal consultants. The closure process is following the schedule announced by the City’s Planning Department in December. The city is preparing the Relocation Impact Report and it is expected out in April.  The Prometheus development proposal is on hold and there is no information beyond what was in the BPA newsletter article. (Winter issue 2012-2013). Prometheus has assured us they will participate in a community meeting with Barron Park residents before presenting their proposal to the City Council. The issues of affordable housing for some of the displaced residents of BVMHP and of some affordable units in the Prometheus proposal remain unsettled.

4.     Annual Meeting Date and Topic (Lynnie)

There is too much up in the air regarding the BVMHP and the Prometheus proposed redevelopment for it to be the annual meeting topic. There was no enthusiasm by Board members for any of the other proposed speakers or topics   Lydia contacted a dance troupe/event planner who will organize a Lion Dance in celebration of Asian Lunar New Year. They are available to perform on Saturday, February 9 at a cost of $1100. We noted that since we have discontinued the Welcoming Gathering and Christmas caroling this new event was warranted and the suggestion was warmly received. Lydia is still looking into a City grant to support this kind of cultural event. The event planner will take care of promotions and reaching out to Barron Park schools. We agreed that any promotion would be limited to the Barron Park vicinity. John moved to hold Barron Park’s Lunar New Year Celebration in lieu of an annual meeting and approve the $1100 expense. All were in favor. The dance will be held outdoors if weather permits and move indoors if not. There was some concern about the short lead time, but we decided it won’t be necessary to send out post cards. Gwen mentioned that the Welcome Gathering did not use them. Sharing of Asian foods may be a part of the celebration. The event time will be from 2PM – 4PM. Lynnie and Lydia will book the Barron Park School immediately.

Continue reading »

BPA Board Meeting Agenda

 BPA Board Agendas and Minutes  Comments Off on BPA Board Meeting Agenda
Jan 142013
 

Agenda:  BPA Board Meeting:  Tuesday, January 15, 2013, 7:15  p.m.

Location:  Barron Park School Room 2 (former kindergarten room)

Guests are welcome, but are requested to notify the BPA President so that arrangements can be made to accommodate you (seating and possibly reordering of the agenda).

Questions about agenda items should be directed to the person/people whose name is next to that entry.  Comments about items can be sent to that person, or the whole BPA Board ( BPA-Board@googlegroups.com )

Disclaimer:  Agenda is subject to change.

Anticipated absences (excused):

Call to order:

1.            Agenda Changes (3 minutes)

2.            Approval of Minutes (2 minutes)

3.            Brief Report on Status of Buena Vista Mobile Home Park (10 minutes) Lynnie Melena and Art Liberman.

4.            Annual Meeting (15 minutes).  (Lynnie Melena) Make a decision on the main event for the annual meeting and finalize date. Lynnie will handle the room reservation, the postcards and email announcement and make up the agenda. Other Board members will be responsible for other tasks, including creating and distributing neighborhood signs, managing refreshments, setting up and taking down chairs and PA system and arranging for child care if that is desired.

5.            New Board Members and Officers (10 minutes) (Lynnie Melena) Discuss progress on recruiting new members and reminder that new officers are needed for president and secretary.  At the very least, a new secretary is needed immediately as Linda Elder is resigning that position.

6.             Agenda Setting (5 minutes) (Christian Kalar) Discuss how the agenda is set for each meeting.  Current practice is for the president to send out a draft to the Board on Friday or Saturday and to request additions and corrections by Sunday evening. (Continued from November meeting.)

7.            Status reports and updates on these items are being handled primarily through e-mail.  Opportunity for direction and interactions. (5 minutes)

  •  Green Team
  •   Zoning and Land Use ( Community Meeting on proposed senior housing at Clemo and Maybell, Wednesday, January 16, 6:30 p.m., Arastradero Park apartments)
  •    Traffic
  •    Civic Affairs
  •    Environmental
  •    Native planting—Bike path, Strawberry Hill, Matadero Creek

 8.         Proposals for  items for future agendas (5 minutes). These items are awaiting space on a future agenda:

  •  Review of the BPA as sponsor organization of a Boy Scout Troop (Art Liberman)
  •   Establishment of policy on authorizing funds for non-BPA organizations and events (Art Liberman)
  •   Job Description for Business Liaison (Markus Fromherz)
  •   Reconsideration of policy on BPA email lists (Lydia Kou)

9.            Adjourn:  NEXT MEETING February 19, 2013. (Lynnie will be absent.)

10.        Total scheduled time:  55 minutes

 Older Entries